Scheduling Time

Schedule your project’s tasks on a calendar. If the due date is fixed, begin with that date and work backward, dividing the available time between the various tasks. If, on the other hand, the project’s due date is open, list the first task with an estimate of how long it will take, the second task with its estimate, and so on. There may be some overlap on the schedule, especially if team members work simultaneously on different tasks.

Using a Calendar

Use an actual calendar or simply list your tasks along with their dates. If possible, post tasks on a shared online calendar application. An online calendar allows you to display tasks in various views: by month, week, day (even hours), or as a dated agenda.

Month View

 

Agenda View

 

Making Adjustments

As your project unfolds, keep track of your progress with each task.

• Speed up if you find that you are falling behind. This may require either assigning more resources (perhaps asking for help) or reevaluating the task itself. Deadlines are important.
• Slow down if you find that time permits. This may allow you to go into more depth or to reassign resources. (For example, if you finish the background research in less time than anticipated, you could dig deeper or help a team member gather more data.)
• Revise your schedule if necessary. Due dates (deadlines) are sometimes extended if a strong case can be made. If problems arise, speak with your instructor early on.